Online Event Invitations and RSVP tracking - Free for Free Events

Create online event invitations with RSVP tracking and administer your free events in one place - completely free. If you don’t charge your guests, we won’t charge you. With Magnet, you get a valuable tool for inviting guests smoothly and nicely. Learn more and don’t miss our 10 tips for creating online invitations that stand out.

We think invitations should be easy to create and administer, and at the same time be efficient and attractive. Creating events and invitations on Facebook is easy, but they easily disappear in the social media noise. Unfortunately, the interest and participant registrations you receive via Facebook also tend to be highly uncertain indicators of how many people that will actually attend at your event.

Online invitation templates alongside handy features

Using online invitation templates will help you make your invitation an appealing statement and thus boost interest. By creating your event via Magnet, you can make personal and enticing online invitations, which rises above the media noise. It only takes a couple of minutes to create an event with a registration page in the editor – and you can start inviting your guests immediately. In addition, many smart features are included that you can take advantage of. And you always have a good overview of registrations and possible cancellations.

Create online invitations – announce and administer your event for free

Are you planning to host one or more events with a limited budget? With our free license you can:

  • Create a responsive registration page with your own web address and design

  • Upload photos and videos on the event page

  • Give directions with an automatic map

  • Share in social media

  • Send invitations

  • Confirm notifications automatically

  • Offer spare seats

  • Create and link to consent texts

  • Collaborate with multiple administrator accounts

  • Print name tags

  • Check in participants

  • Copy previous events

  • Create attractive evites.

Register for free today and prepare for your event. PS! Did you know that Magnet is just as suitable to create online invitations for business events as for private events? 

A warm welcome to Magnet!

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10 tips to make your invitations irresistible

Invitations are often crucial when it comes to a successful event. The more appealing and enticing your invitation is, the more people will accept. Thanks to today's technology, it’s easier than ever to create attractive evites.

To help you take advantage of the opportunities and create an invitation that stands out, we offer you our best tips on how to create an irresistable invitation. 

1. Choose a clean and simple design for your invitation

The purpose of an invitation is that it should inform about the event as simply and appealingly as possible. A stylish and clean design ensures that it gives the guests the information they need. Make your invitation easily accessible. 

2. The most important first in your invitation

Create an enticing title and make sure your invitation answers questions such as why your customers should say yes to the event and what they will get out of it. Also remember - within 30 seconds, guests should understand why they should be at the event.

If you are in charge of a business conference – high light what topics you will address during the event and the most important guest speakers. If you are arranging an education or course for new parents - highlight what you will teach and which brands will be included.

If you invite to a children's party, a birthday party or another private event, the same applies. Although you might write to your relatives and friends more personally and with a softer tone of voice. 

3. Remember the basic details

When you are fully engaged in getting the right design and message on your event page, it’s easy to forget the important details. Therefore, make sure that you tick off detail by detail, such as day of the week, date, time and time zone, if necessary. It can also be good to have a map or a link to one. With Magnet, you can add a map automatically.

If you send an invitation as a private person, it’s important to include other details such as dress code, so that guests know what they are expected to wear, whether children are welcome or not, and what you are offering. Should guests come to the party hungry or full?

4. Gild with film clips and photos

Use visual effects to entice customers to sign up. Do you have videos from last year's conference? Or maybe photos of the wedding dresses that you will sell and market at this year's wedding fair? As you know, a picture says more than a thousand words, and a video can be the perfect draw.

Photos and videos also gild invitations to private events. Capture the attention of your prospective guests with a fun short film, a photo of the jubilee or the birthday child. Are you turning 60? Add a photo from when you were a child or why not one from your 30th birthday party. It’s always appreciated.

5. Your invitation should match your event

Whether your invitation is for a corporate event, a product launch or a birthday party - be sure to create an invitation that reflects what your guests can expect from the event. 

6. Use reviews and ratings

Ask the participants at your previous events what they liked and didn’t like about it. Ask them to rate, review and rate. Use these quotes on your invitations. There is hardly anything that bangs louder and sells better than a genuinely nice review. 

7. Market your event via email

Promote your event via email. And do it by making each letter personal. Use the recipient's name and tailor the content to each customer. Of course, this is especially important to keep in mind when sending invitations to friends and relatives.

A/B test your mailings to make sure you send emails with the highest possible opening rate. Test different subject lines, different mailing times and continue to optimize continuously. 

8. Measure and follow up on your campaigns

Carefully review how your invitations are received. Measure the opening frequency and review the click statistics. Go through which links customers click on. Then use this information to create as selling and engaging invitations as possible.

9. Be ahead of time

Most of us have filled calendars many weeks ahead. Therefore, there is a great risk that your guests are already booked if you send your invitation at too short notice. So remember to be ahead of time.

10. Schedule when to send out reminders

You not only need to decide and plan for when to send your invitation. You also need to set up a schedule for when to send the reminders to the guests who haven’t opened the invitation and to the ones who opened your invitation but haven’t yet accepted. Also set a date and maybe also time for when you will email or text your welcome message.

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Event planning & management made easy with the right software

Yes, this is it. Here is the ultimate event planning and management software, serving you with structure and sharp functions while easy to use. Manage your event within every step of the way using Magnet event planning tool online.

Event planning software – for any event

Use Magnet event planning software whether you are a professional event planner, planning business events from time to time, or setting out to create a meet up free of charge.

Free event planning software

Magnet offers free event planning software. If you want to send out invitations and set up an event registration page for a free event, you can use Magnet event planning software for free.

Affordable event planning tool when you sell tickets

If you aim to sell tickets, you will find a highly flexible ticket sales system within the tool, and a range of payment solutions to connect with. There is no curing time for Magnet event planning tool, and you can upgrade or downgrade whenever you wish.


Event Planning Software

Allowing you to manage events in every detail

To promote and manage your event and ticket sales you will have a strong line up of smart functions behind you.
This will save you time when getting as many attendees as possible to your event.

Manage everything from printing name tags to communicating important updates by SMS and checking in the guests at arrival.
All using the same event management software.

When the event is over, you will also have access to relevant data, such as metrics. And the opportunity to easily follow up on the experience of your attending guests.

Different types of tickets

Provide Early Bird tickets, discounts and discount codes on one or more tickets. Set timed tickets, add products to your ticket such as admission along with a T-shirt.
Offer a waiting list when fully booked.

Check in app

Using the check in app at the entrance you will also keep track of which and how many guests that has arrived.

Select payment method

Choose which payment method to use for each event, and set a preferred method if you have a first option.
Visa and Mastercard, Payex, Payson, Billogram, Invoicing, Economy.

Different VAT rates

Admin interface for sales, revenues and VAT, receipts, reports.

Distribute, market, and sell more tickets

Create your own event page with individual event URL, retrieve automatic map, add videos or pictures, embed on website.
Send invites, share on social media, send SMS.

Follow up on sales statistics and orders

Are there any tickets left for sale? Have a closer look at the orders, number of attendees and checked in attendees.

Tracking

Facebook pixel and LinkedIN.

Event planner software free

Time to create an event?

Let’s try it out; sign up for free and start exploring. Once you’ve created an account you will have access to our help center with FAQ:s and guides.

Go create your first event.

At the centre of event & digital marketing – blog & news letter

Get in tune and keep up to date with events and digital marketing. You will find good advice, checklists and relevant reads
featured in both our blog and news letter (sign up below). If there is anything in particular you would like us to cover, please feel free to make a request.