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22 Mar 2016

The right props for your event

Getting the right adornments and equipment for your event can be difficult. First and foremost, everything should fit in with any themes and with the design, and secondly, it should of course be appreciated by the guests. Subsequently, coming up with a shopping list for all the props to be purchased is a challenge in itself.

Here we resolve some of your concerns with 3 tips on how you can think about props and theming for your event. Of course, you manage your planning by creating a free account in the event tool, Magnet.

Define your colour scheme

Colours are really fun, we know! But, if you want to avoid throwing your guests into what they will experience as something of a house of horror, it is wise if you define your colour scheme before carrying out all the planning and purchasing. Colours in themselves are a form of communication, so think about what you want your event to say.

Red symbolises love, but it is also a "stop” colour. Green can be associated with nature, while at the same time it is an allowing colour that tells us that we have approval. No colour has a single message, but rather you need to set it in relation to the theme of the event.

Examples of props that should fit in with your colour scheme are:

  • Tableware
  • Curtains
  • Carpets
  • Dress codes
  • Invitation cards
  • Brochures/information leaflets
  • Speaker cards
  • Name tags
  • Lights

Related props that fit the purpose of the event

Another way of theming your props is to make them feel consistent with the purpose of the event. If you are holding an event to collect money for cardiac research, it is appropriate to work with the heart and red colours in your theming.

You want to get a message out at the same time as you want to serve the purpose, and the best way to do this is to work with related props. Show a film about heart disease, give the children a stethoscope so that they can listen to their hearts & use visual means to illustrate the problem. In Sweden, 30,000 people suffer an acute heart attack every year. Show this by putting in 30,000 paper clips in a jar and let your guests guess the total.

By working with the props in this way, you can get your guests involved in and committed to your event, and they will feel that they are taking important knowledge away with them when the event is over.

Choose representative speakers/artists

If you intend to invite a lecturer, trainer or artist to your event, you need to do a background check first. You do not want to run the risk of getting hold of a person that represents the opposite of what they are going to tell your guests. We have mobiles, internet and Google today which means two minutes of googling can be what makes your entire event a flop, if it turns out that someone finds a skeleton in your lecturer/artist’s closet.  

 

Returning to the heart research theme, perhaps someone living with cardiac issues can give a lecture? If you are talking about alcohol abstention, get a celebrity who doesn’t drink involved. Have an athlete talk about fitness and an addict about the hard life.

 

Putting the wrong person in the wrong place makes the whole purpose of the event fail, and then it does not matter how much you have worked on the rest of the props. You will simply lose the confidence of your attendees.

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Event planning & management made easy

Yes, this is it. Here is the ultimate event planning and management tool, serving you with structure and sharp functions while easy to use. Manage your event within every step of the way using Magnet event management tool online. 

Online event planner – for any event

Use Magnet as your online event planner whether you are a professional event planner, planning business events from time to time, or setting out to create a meet up free of charge.

If you want to send out invitations and set up an event registration page for a free event, you can use Magnet event planning tool for free. If you aim to sell tickets, you will find a highly flexible ticket sales system within the tool, and a range of payment solutions to connect with.

Allowing you to manage events in every detail

To promote and manage your event and ticket sales you will have a strong line up of smart functions behind you.
This will save you time when getting as many attendees as possible to your event.

Manage everything from printing name tags to communicating important updates by SMS and checking in the guests at arrival.
All using the same software.

When the event is over, you will also have access to relevant data, such as metrics. And the opportunity to easily follow up on the experience of your attending guests.

Different types of tickets

Provide Early Bird tickets, discounts and discount codes on one or more tickets. Set timed tickets, add products to your ticket such as admission along with a T-shirt.
Offer a waiting list when fully booked.

Check in app

Using the check in app at the entrance you will also keep track of which and how many guests that has arrived.

Select payment method

Choose which payment method to use for each event, and set a preferred method if you have a first option.
Visa and Mastercard, Payex, Payson, Billogram, Invoicing, Economy.

Different VAT rates

Admin interface for sales, revenues and VAT, receipts, reports.

Distribute, market, and sell more tickets

Create your own event page with individual event URL, retrieve automatic map, add videos or pictures, embed on website.
Send invites, share on social media, send SMS.

Follow up on sales statistics and orders

Are there any tickets left for sale? Have a closer look at the orders, number of attendees and checked in attendees.

Tracking

Facebook pixel and LinkedIN.

Time to create an event?

Let’s try it out; sign up for free and start exploring. Once you’ve created an account you will have access to our help center with FAQ:s and guides.

Go create your first event.

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